Join The Kawartha-Haliburton Children’s Foundation this summer in the role of Summer Camp Office Coordinator
About Us
The Kawartha-Haliburton Children’s Foundation is dedicated to enriching the lives of children and youth involved with the Kawartha-Haliburton Children’s Aid Society. Our traditional programming includes funding for summer camp, post-secondary bursaries, after-school recreational programs, and seasonal gift giving for children living in Peterborough County, the City of Kawartha Lakes and Haliburton County. Supports are also provided to former in-care youth transitioning to independent living.
Job Description
The Summer Camp Office Coordinator supports the foundation’s Executive Director in the smooth organization, coordination and booking of Summer Camp opportunities for children involved with the Kawartha-Haliburton Children’s Aid Society.
The Summer Camp Office Coordinator is responsible for working with Kawartha-Haliburton Children’s Aid Society Staff to coordinate the enrolment, registration and communication for youth and children involved with the Kawartha-Haliburton Children’s Aid Society in a variety of summer camp programs. This is an office position.
The summer Camp Office Coordinator must adhere to strict confidentiality requirements. Interaction will be with staff at the Kawartha-Haliburton Children’s Aid Society, interaction will not be directly with the youth and children involved with the Kawartha-Haliburton Children’s Aid Society.
Primary Duties and Responsibilities
The Summer Camp Office Coordinator will perform a wide range of duties including some or all of the following:
- communicating to Kawartha-Haliburton Children’s Aid Society staff about available camps for registration
- processing camp applications from Kawartha-Haliburton Children’s Aid Society workers
- ensuring the completeness of forms
- emailing the applications/communication to applicable camps
- maintaining a record of the cost of all registrations
- ensuring the summer camp costs stay within the foundation’s budget
- ensuring all invoices are accurate before forwarding them for payment
- communicating to Kawartha-Haliburton Children’s Aid Society staff all necessary communication from the camps
Qualifications
*This position is funded through a Canada Summer Jobs Grant. Applicants must be:
- Between 15 and 30 years of age (inclusive) at the start of employment
- A Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act* for the duration of the employment; and
- Legally entitled to work according to the relevant provincial / territorial legislation and regulations.
Other Requirements:
- Ability to lift large boxes up to 50 lbs
- Valid police reference check
- Willingness to sign confidentiality forms
- Proof of covid vaccination
Knowledge, Skills and Abilities
- Advanced literacy and ability to communicate and write using clear language
- Proficiency in the use of the Microsoft package of products
- Excellent communication and interpersonal skills, ability to use diplomacy and tact
- A quick learner with strong organizational and time management skills
- Ability to take direction, work well within a team and manage independent assignments
Personal characteristics
The Camp Office Coordinator should demonstrate competence in all of the following:
- Behave Ethically: Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization.
- Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
- Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
- Focus on Needs: Anticipate, understand, and respond to the needs of internal and external partners to meet or exceed their expectations within the organizational parameters.
- Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
- Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organization.
- Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
- Plan: Determine strategies to move the organization forward, set goals, create, and implement actions plans, and evaluate the process and results.
- Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Experience: Experience in an office setting is considered an asset.
Potential Start Date: May 8, 2023 (flexible)
Potential End Date: Aug 18, 2023 (flexible)
Location: Peterborough, ON
Rate of Pay: $16.00 per hour
Number of Positions: 1
Working Conditions
The Summer Camp Office Coordinator will work 35 hours per week, Monday to Friday, with the occasional overtime as required. Work will be performed primarily at the Foundation office, any out of office work time must be agreed upon by the Executive Director. While in the Foundation Office proper COVID-19 protocols must be adhered to.
How to Apply
Please send your resume and cover letter to admin@k-hchildrensfoundation.com please use the job title as the subject of the email. The job will close on March 3rd, 2023 at noon. Only those candidates selected for an interview will be contacted.
